5 Tips For Conducting An Efficient Video Conference

5 Tips For Conducting An Efficient Video Conference

Video conferencing solutions give you an opportunity to do much more than you could when you were confined to audio conferencing. Unified communications systems such as Tenveo video conference open up a whole new world of interactivity for you, your team, your clients and a host of other stakeholders.

Want to make sure you're taking full advantage of all the tools available to you? Here are 5 tips for conducting an efficient video conference.

1. Test it before using

We'll get to the content of your video conference soon, but you need to make sure the technical side of your operation is ready to roll. If you have time, should to test out the system before each and every conference you have. Also, don't put off getting new cables or replacing batteries and other video conferencing equipment. All of a sudden it’ll be time to start chatting with an important client and you'll be out of luck.

2. Get everybody involved

No matter what type of meeting you're having, just talking at somebody is not a great strategy. When you're conducting a video conference via Tenveo, not engaging members of the conversation can be even more dangerous, as your physical distance from those on the other side of the call can keep you from picking up on physical cues that might help you realize others are losing interest. Try to keep asking questions or encouraging involvement and feedback from others in the meeting. This way they’ll stay engaged longer and you won’t have to worry about them missing the key points of your virtual meeting.

3. Take a good prepare before the meeting

Knowing the content of your presentation front and back will give you a better chance of being able to be more mentally present in the video conference via Tenveo. Instead of picking through notes, you’ll give off a sense of confidence. This confidence will help you speak slower and give you a better chance to field questions on the fly.

4. Mind the mute button

One of the most common stumbling blocks of a video conference is people trying to talk over each other, or at least thinking that is the case. If you think there is going to be a period of a few minutes where you won't need to speak, don't be afraid to hit the mute button. That way any paper shuffling, throat clearing and other random noises won't put off whomever else is speaking. If you need to jump in, all you have to do is unmute yourself. For that, Tenveo video conference can help you well with this.

5. Maintain eye contact

Besides being an everyday common courtesy in conversation, Tenveo video conference want to remind you that the maintaining eye contact during web conferencing helps ensure the mind of whomever you’re speaking to won’t wander. If your eyes are darting all over the place or you’re looking at something else, the person with whom you’re speaking will wonder what’s important enough to steal your attention. This can lead to them tuning out or, worse, becoming frustrated that you’re wasting their time.

Tenveo video conferencing solutions are an excellent way to share information and ideas with the various stakeholders involved in the different parts of your business. But they can also be a bit of a minefield. Keep these tips in mind to make sure you’re optimizing your video conferences. Think the rest of your team would benefit from a crash course in web conference does or not?