9 Tips for Effective Online Meetings

Productivity501 describes 9 excellent tips to consider before your next video meeting. Depending on the type of technology, you may want to take author Mark Shead’s advice and reboot your computer well before the start of the meeting. And if you have a tendency to keep lots of apps open on your computer, quit out of the ones you won’t be using before you sign on to your video chat.

 He talks about how appearing prepared is different in an online meeting:

    “In real life, leaning over to look in your briefcase may not be a big deal, but if you disappear from the screen to get something, it can make you look like you didn’t do your prep work.”

In fact, the one tip in the list where we might recommend something different would be Tip #3: Follow with an Email Summary. With Tenveo, we will frequently create and assign tasks during the meeting itself, which means that action items are already defined and claimed before the meeting has even ended.

     Emily Post’s Video Conferencing Tips 

Does using modern technology mean that good etiquette has gone out of style? Not at all. As Emily Post says: 

   “Like any other convergence of people and new technology, considering etiquette guidelines will make video conferencing a productive and enjoyable experience.”

The post also includes a reminder that just one key person at a company can set the tone for a successful culture around video conferencing. At Tenveo, we’ve found that if you experience the benefits of video conferencing (or any kind of new software) and have a clear picture of how it can help your company, your encouragement and vision are powerful tools to get your colleagues excited as well. 

    Video conferencing: Tenveo resources

    How NOT to Make a Conference Call

    One of our perennially popular posts, “How NOT to Make a Conference Call,” looks at some of the most common challenges with phone-only conference calls and offers a solution: video meetings. It includes 6 ways to make the most of your next video conference, including an essential reminder to disconnect at the end of the call before starting an unrelated conversation.

    3 Ways You’re Not Using HD Video Conferencing But Should Be

This post on video conferencing covers 5 ways to know it’s time to take a conversation from instant messaging to video chat, as well as directions for implementing your own daily video standup meeting with your team. And if you ever have to give detailed feedback on a sensitive project, be sure to check out the recommendations on using video conferencing to offer feedback diplomatically and efficiently.

    How To Set Up HD Video Conference Meetings

See the easy-to-use interface for setting up a video conference in Tenveo with this post on HD Meetings from Tenveo’s help center. Screenshots illustrate how you can schedule a video conference in Google Calendar or download the meeting file (for users of iCal and Outlook). You can even check out the settings panel and see how to test your settings before your next video conference starts — ensuring that you can hear and be heard.

    Video conferencing is an integral part of Tenveo, and we’re so pleased to offer it as a part of a complete collaboration and communication solution. Tenveo’s Director of Communication Products, Eric Tong, explains: “Sometimes all you need is a quick face-to-face meeting to get your team on the same page. Our customers love how Tenveo HD Video Meetings make it easy to reach their coworkers, even when they’re half a world away.”

    If you’re interested in high quality video conferencing systems for your business, contact Rachel today. Rachel is the sales represent of Tenveo video technology co,. Ltd. If you need a video conference camera, Tenveo is the best choice for you. We have USB 2.0, USB3.0,HDMI,HD-SDI、YPBPR、CVBS output, fixed focus, 3X 10X, 18X,20X, 30X optical zoom, 720P, 1080P, HD1080P SD ,HD video conference cameras and, Radius of 2-6M Full duplex echo cancelation and speaker，USB driver free, plug and play Omni-directional microphones.

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