The tips Preparation If chairing a meeting
Dec 19, 2019
Distance meetings save time and produce more rapid results
Some of the advantages of distance meetings are:
• Reduce or eliminate travel costs
• Increase company efficiency – travel time becomes work time
• Reduce stress levels among employees – work-life balance
• Straightforward and spontaneous
• Environmentally-friendly
Tips for good teleconferences
Preparation (If chairing a meeting)
Purpose. Have clear purpose for the meeting and what you expect from the participants. Is it a meeting for information, discussion or decision?
• Right people. Invite the right people, people that both adds something to the meeting and that gets something out of it.
• Required readings. Send out required readings to the participants and a personal comment to each of the participants on what is expected of them. Are they suppose to bring certain information to the meeting or explain something in particular.
• Clear agenda. Send out an agenda and list of participants in good time before the meeting.
• Inform. Explain how to join the meeting (telephone number and any PIN code) or whether a call will be made to the participant.
• Test. Before leading your first meeting, have a go at making a few test calls and try out the various functions. It may be the case that your switchboard requires special commands to ring multiple parties – check with your telephony manager.
