Video Conferencing Tips for Success (Part 2)

Today, Tenveo video conference team keep sharing the tips for a success video conference meeting.

Prepare your background.

If you have a sunny window directly behind you, close the blind. Think about what they see behind your head. A clean wall or curtain is better than a cluttered office or strange artwork. Remember, you do not want to distract them, so check to see what they will be viewing before you call.

Prepare your presentation.

Have in mind precisely what you want to convey, what commitments you want from them, and be prepared for questions. Books, pictures or shared documents are great props to use.

Small talk first.

Talk about the weather or something neutral to give them time to adjust to you and how you speak. They are taking in much information, so make it colloquial. Moreover, don’t talk too fast.

Give and take.

Wait for an opening in the conversation before putting in your opinion. Interrupting other speakers is inappropriate. Be sure to give them ample opportunity to respond and ask questions. Ideally, they should talk as long as you do. Take notes. Listen carefully to their remarks and address them before you go on with your points.

Smile and say goodbye.

Look at the camera. Give a friendly wave goodbye and thank them for the meeting.

Send a follow-up.

Right after your live video meeting by Tenveo video conference room, send them a thank you email saying how much you enjoyed meeting with them and politely summarize the action items.

Think of it as a visit from them to your office. This is a wonderful opportunity to make a good first impression, so prepare yourself for the best.

Contact Tenveo team,we can help you built the better meeting room and give you the best technology support.