Why Choose Video Conference System?

Why choose video conference system?

With the development of enterprise scale and the increase of personnel and branches, many "growing troubles" inevitably arise, such as the problems of enterprise management, communication, efficiency, cost waste and so on. In fact, as long as the communication efficiency is improved, managers can release decision-making information more timely, executives can more quickly implement decision-making to seize business opportunities, and ultimately bring more profits and market share.

Communication occupies a very important position in the operation of enterprises. The traditional remote communication methods are no more than telephone contact or business trip. Although teleconferencing can communicate promptly and quickly, because of its invisible limitations, people have to be sent on business when they need to display products and information while communicating. Often in order to attend an hour of meetings need to spend more than two days to travel, accompanied by high travel costs, increasing the cost of business operations. Although frequent travel can solve most of the problems, but greatly prolonged the decision-making cycle, in cruel stores, a second behind competitors may lose more than just money. How to improve communication quality and efficiency has become a must for business leaders.

In view of the communication difficulties of enterprises, video conferencing system came into being, and domestic and foreign major manufacturers have launched their own video conferencing system. Video conferencing has obvious advantages over traditional teleconferencing. Video conferencing can provide a direct and comprehensive video and audio environment, and is more interactive in communication. Convening video conference can not only hear the speaker's voice, but also clearly see his expression, action, bring real and intuitive communication experience. Shared file data function can display photos, PPT, documents, audio-visual files, so that distance education and training really become a reality. Video conferencing system is not only convenient for enterprises to hold internal meetings and technical exchanges at any time, but also can help enterprises solve the problems of training and recruitment in different places. It makes long-distance communication more frequent, more efficient and efficient, thus profoundly affecting the operation mode of enterprises, shortening decision-making time, while improving the coordination and competitiveness of the organization.

Advantages of video conferencing

Video conferencing system is a kind of virtual conferencing system which is realized by private network or public internet. It enables geographically dispersed users to gather together and exchange information through graphics, sound and other ways, and supports people to exchange and share real-time information in a long distance and carry out collaborative work.

The universal application modes of videoconferencing systems in enterprises include the following:

First of all, for internal communication. Distributed in different regions of the enterprise branch, with the help of video conferencing system can communicate with the head office at any time and anywhere, do not need to waste time on the journey, shorten the decision-making time for the enterprise, improve the operational efficiency of the company.

Second, visualize products to the public and target customers and enhance their intuition. As the saying goes, "seeing is believing", by showing the product, let the customer intuitively see the appearance of the product, work status, performance, etc., than just a few sets of data is more convincing.

Third, visualize interaction with non local customers to enhance the sense of reality. In the past, communication with remote customers requires the relevant personnel to travel to two cities several times, which is time-consuming and laborious. Using video conferencing system is like face-to-face communication, which can understand customer needs in time.

Fourth, carry out on-the-job training for employees of branch enterprises. With the increasing scale of enterprises and the increasingly decentralized organizations, the staff's business training and ideological work become difficult. Centralized training consumes a lot of money and time. Video conferencing system will help enterprises to establish training Classrooms Based on the Internet, so that teachers and students far away from the horizon face-to-face communication and communication, to realize the dream of distance education and training enterprises.

Fifth, remote visualization technology support and maintenance for the company itself or its customers. Through the video conferencing software system can be technicians "face-to-face" explanation, effectively and quickly solve the problems encountered, greatly improve customer trust and satisfaction of enterprises.

Its six, videoconferencing system can be used for visual recruitment. It is not only time-consuming and laborious for the relevant personnel of enterprises to go to other places to recruit, but also because of the limited energy of the person in charge of recruitment, they can only go to several cities and miss more local talents. With a video conferencing system, job seekers can communicate directly "face-to-face" at their local branch headquarters, saving time for both parties and recruiting more talent for the company.

The emergence of video conferencing technology has completely broken the traditional meeting mode. For those companies and individuals who have frequent meetings, this advanced meeting mode makes them no longer travel around for a long time, saves travel expenses, reduces travel consumption, and increases the speed of information transmission, which is equivalent to improving work efficiency. Communication at any time and anywhere makes people communicate more effectively, because visual communication is the most natural way of communication.

According to the analysis, an enterprise with an annual turnover of 20 million yuan spends 15% of its annual travel expenses, about 3 million yuan. After the video conference system is used, it can save nearly 50%, and the annual travel cost will be reduced to 100-150 yuan. The cost of constructing a video conference system with one node and 10 branch nodes in the headquarters is only several hundred thousand yuan, and the cost can be recovered in less than one year. Savings in travel and communications costs are only the most intuitive advantages of video conferencing systems, which are negligible compared to the economic benefits of efficiency gains.

Choose the most suitable video conferencing system

Video conferencing system is closely related to hardware, software and network. The actual situation of each enterprise is different, and the required video conferencing system is also different. We should analyze and communicate with manufacturers comprehensively and choose the most suitable video conferencing system.

According to the network platform, video conferencing system can be divided into two categories: video conferencing system based on private network, video conferencing system based on mixed network and Internet public network. Video conferencing system can be divided into software video conferencing and hardware video conferencing. Generally, video conferencing system mainly includes MCU multipoint controller, conference room terminal, PC desktop terminal, PSTN Gateway, Gatekeeper and so on. According to the quality of conference, there are two kinds of standard video conference system and high-definition video conference system.

Although laying a dedicated network can ensure the quality of the meeting, but the cost of investment is much higher, it is not suitable for developing SMEs. In fact, the Internet has developed very well, even cheap ADSL lines can provide more than 384 Kbps of bandwidth, such bandwidth can fully meet the video conferencing clear, smooth application effect. Therefore, in general, it is enough to choose the public Internet.

Although the cost of using PC-based pure software solution is not high, each conference room must be equipped with special PC, separate audio-visual acquisition equipment (such as USB camera, headset) and operating system and other related basic software, together with the cost of installation, maintenance and other aspects, the cost is not really low. . Pure hardware solutions can not only achieve high-quality conference results, but also complete all functions through highly integrated integrated terminal equipment, without additional hardware and software facilities, plug-and-play, easy to use, no maintenance, so its integrated cost is cheaper than pure software. Generally speaking, pure software is more suitable for personal office deployment (based on existing office PC), while pure hardware is suitable for conference room deployment.

In 2007, SD video conferencing is still the mainstream of the market, accounting for 93.60% of the market share, while HD video conferencing, representing the future trend of technological upgrading, accounts for only 6.40% of the market share. The advantages of HD video conferencing system lie in the following aspects: the higher number of pixels in high-resolution format can improve the quality of the picture, make the picture on the big screen more clear and smooth; the smooth and clear video quality, high-quality audio can enhance the participants' experience and help participants focus on the meeting. The content of the conference itself; at the same time, high-definition images can make the super-large screen images have a clear video image, so that more participants appear in the screen, so that more participants participate in the meeting; high-resolution images brought by high-definition, can clearly display details, especially in graphics. Operations (such as design drawings, animation discussions, topographic maps, etc.) are of great benefit to remote people who rely on visual communication. Compared with the standard video conference system, the cost is higher and the network demand is higher.

Enterprises should comprehensively analyze the actual needs of the company, including investment costs, network bandwidth, equipment management, choose the most suitable video conferencing system.