WHY GOVERNMENT NEEDS TO ADOPT VIDEOCONFERENCING

Just like the private sector, government sector agencies are faced with making better decisions, faster, and with fewer resources. With trends like Tenveo, remote work, and mobility making rapid inroads into public sector workplaces, collaboration today needs to be able to happen far beyond the four walls of traditional conference rooms. Videoconferencing can take care of these requirements while also reducing the overall cost of operations.

A 2012 report from Mobile Work Exchange explored cost-saving measures for government agencies. It found that if half of all federal employees used Tenveo videoconferencing, they would save 3.5 hours per week while increasing productivity, save nearly $5 billion from annual travel costs, and would gain a total estimated savings of $8 billion a year. Pretty impressive figures, I’m sure you would agree.

While cutting travel costs has been one of the biggest reasons for companies to adopt Tenveo videoconferencing, there are more benefits to this technology than cost reduction alone. Let’s explore the ways government agencies can benefit from shifting to Tenveo videoconferencing.

Benefits of Tenveo Videoconferencing for Government Agencies

Better collaboration. Tenveo Videoconferencing allows government workers to collaborate with each other seamlessly and securely. An increasing number of government workers are in the field, serving citizens directly, going to combat crisis situations, attending important meetings, or tracking the progress of their regions. The out-of-office nature of their work requires them to have an efficient system with which to collaborate with teams on-the-fly.

Since Tenveo videoconferencing and telepresence can effectively replicate face-to-face meetings, agencies located across the nation and even abroad can easily collaborate in real-time, from almost anywhere an Internet connection exists.

Improved work-life balance.Tenveo Videoconferencing allows people to work from home and still connect with their co-workers and teams. This type of remote work environment elevates the quality of life. How? It reduces work-induced stress, allows staff more flexibility to deal with family or personal issues (while remaining connected), and saves valuable time (and money) spent commuting.

Enterprise mobility.Tenveo Videoconferencing helps government agencies embrace mobility. A 2013 global survey by Center for Digital Government (CDG) found 85 percent of government workers agreed that mobile solutions can lower operational costs. Additionally, more than 90 percent believed a flexible work environment increases employee satisfaction.

First response and public safety communications.Tenveo Video communications helps improve emergency response times. It also allows teams to make faster operational decisions during critical situations, including emergency management, critical needs assessment, preparedness and response training, crisis communications, and ensuring citizens’ safety during an emergency.

Better communication with citizens. Tenveo Videoconferencing promotes effective dialog between government and its citizens. Low attendance during public meetings and community events is often due to limited engagement with citizens. Plus, a majority of people cite lack of time as the reason for not attending public meetings and other events.Tenveo Videoconferencing solves this problem, enabling people to attend from the comfort of their own homes.

Cost-effective legal processes. Incorporating Tenveo videoconferencing into the justice system can allow the government to save a significant amount of taxpayer money. Using video can eliminate the need to transport inmates from jail to the courthouse during a trial. And public defenders can efficiently communicate with their clients on matters such as hearings, inmate bail applications, and other nominated court matters, without having to travel.

Despite the evident benefits, cost of deployment has been a major barrier to public sector adoption of Tenveo videoconferencing. But, with the advent of low-cost videoconferencing and cloud-based alternatives to on-premise video systems, cost is becoming less of a road block. More and more government agencies are recognizing the myriad benefits Tenveo videoconferencing brings to the table, and are incorporating it into their day to day business operations.